MINUTES

TOWN OF SHALIMAR

REGULAR COMMISSION MEETING

JUNE 13, 2000

The regular meeting of the Shalimar Town Commission was called to order by Mayor Gary Combs at 6 p.m. in Town Hall Chambers. He led the Pledge of Allegiance to the Flag.

ROLL CALL FOR THE RECORD:
Mayor Gary Combs – present
Mayor Pro Tem Tom Callen – present
Commissioner Gene Brown – absent
Commissioner John Henderson – present
Commissioner Elaine Tucker – present
Others in attendance: Director of Finance-Tom Burns, Attorney Mike Chesser, Police Chief John Blackburn, BFI representatives-Gerald Greene and Jill Grove, Mr. & Mrs. Duke Porritt, and Art Johanson.

P & Z RECOMMENDATIONS:

I. Approval of the minutes of the regular P & Z meeting May 31, 2000. Comm. Tucker moved to approve the minutes. Seconded by Comm. Callen and passed unanimously.

II. Mayor Combs introduced and appointed Rick Larsen to the P & Z Board as the replacement for Patty Culjak. Mayor Combs asked that Mr. Larsen sit on the board for three full years. Mr. Larsen accepted.

III. Review of Duke Porritt tree removal request as the P & Z had a split vote. Comm. Callen moved to allow the tree to be removed. Seconded by Comm. Tucker and passed unanimously.

OLD BUSINESS:

I. APPROVE MINUTES OF MAY 09, 2000 TOWN COMMISSION MEETING – Comm. Tucker moved to approve the minutes as amended showing Comm. Callen as absent. Seconded by Comm. Callen and passed unanimously.

II. STATUS OF LAWSUITS – Mayor Combs stated that we are waiting Max Mc Brier of Racetrac Petroleum to make a decision.

III. STATUS OF PARK GRANTS - Cherokee Park grant file is completed and closed. Meigs Park picnic equipment was ordered and should arrive before the end of June. The sod is being laid under contract with Jeff Dowda.

IV. TOWN HALL RENOVATION AND ROOF - Waiting to hear from Atlanta on the status of the grant. Maintenance Department priority is to work on Meigs Park. Office will contact Tallahassee before next commission meeting.

V. SIDEWALK REPAIR – Art Johanson stated Brian Swales is another paver with reasonable rates. Mr. Swales will be doing Mr. Johansons and Mr. Kane's driveway and sidewalk. Mayor Combs requested the office staff to ask Mr. Swales to submit written bids for the remaining sidewalk repairs.

VI. READING OF ORDINANCE 2000-06 - Town Attorney Mike Chesser made a few recommendations. Comm. Tucker agreed to rewrite the ordinance and present at the next meeting for the third reading.

NEW BUSINESS:

I. TOWN RESIDENT’S TIME – Town Resident Art Johanson stated some of the residents want to be compensated for replacing their sidewalks that they paid for on their own. Mayor Combs requested that the residents who replaced their sidewalk write a letter to the Town Hall. It was stated that the Town Hall should be notified of all work; including sidewalk replacement prior to the start of the work. Mr. Johanson presented research information on tree / sidewalk issues and suggested the Town might want to have a Tree Council.

II. CERTIFICATION PRESENTATION FOR PATTY CULJAK – Ms. Culjak has been unable to attend any meeting. The Mayor stated he would present the certificate personally.

III. 1-CENT SALES TAX RESOLUTION 2000-06 – Mayor Combs discussed information gathered from the meetings he had attended. Commissioner Callen asked about city-levied sales tax and the legalities. Commissioner Henderson motioned to accept Resolution 2000-06. Seconded by Comm. Callen and passed unanimously.

IV. BFI PRESENTATION -- Representatives District President Gerald Greene and Ms. Grove were present. Ms. Grove explained the relationship between BFI, Gulf Waste and Allied Waste. She stated that there would be no significant changes to the service or contract. There was discussion on the Inter-Local agreement with Okaloosa County. Mayor Combs stated that the Town did not sign the Inter-Local agreement last year.

V. ACQUISITION OF CHEROKEE ROAD PROPERTY - Mayor Combs explained the desire to acquire land to allow better access to and from Cherokee Park. He is reviewing the land values and availability.

MAYOR’S REPORT:
I. TRAFFIC CALMING - GARDNER DRIVE – Comm. Henderson moved to remove the "no left turn" at Gardner and Eglin Pkwy. The motion died due to a lack of a second.

 COMM. TUCKER’S REPORT:
I. FY 00 FINANCIAL STATUS– Commissioner Tucker gave the financial report.
II. FY 01 BUDGET WORKSHOP SCHEDULING - The Commission agreed to hold workshops on July 18th and 20th. Wish Lists are also due; Comm. Callen stated he will be out of town and that she should accept Maintenance Supervisor Jeff Dowda's wish list.

COMM. BROWN’S REPORT:
I. TREE ORDINANCE - Commissioner Brown was absent no report was given.

COMM. CALLEN’S REPORT:
I. STORM WATER DRAINAGE - Okaloosa County is still denying there is a problem. County workers have been cleaning up the area.
II. ADMINISTRATIVE MANUAL PROGRESS - The office staff is to put together a final draft and incorporate everything and include a table of contents.
III. FL DOT CONTRACT - DOT has proposed a contract to reimburse the Town of Shalimar for HWY 85 Right of Way maintenance. Contract to be finalized by 30 June 2000. Comm. Callen motioned to authorize the Mayor to approve and sign the FL DOT contract. Seconded by Comm. Tucker and passed unanimously.

COMM. HENDERSON’S REPORT
I. PART TIME POLICE OFFICER STATUS - Officer Self is enforcing the speed limit and will write tickets.

ADMIN REPORT: Tidbit cutoff is Friday, June 16th.

POLICE CHIEF’S REPORT: Smart Radar Trailer will be positioned on Old Ferry Road and Shal;imar Drive.

ANNOUNCEMENTS:
JUNE 15 - OCLOC - OCLOC SUMMER DINNER HOUSE MTG, FWB, FL
JULY 3 AND 4 - OFFICE CLOSED, MAYOR AUTHORIZED CLOSURE ON THE 3RD
JULY 11, 2000 - TOWN COMMISSION MEETING
JULY 18 & 20, 2000 - BUDGET WORKSHOP

ADJOURNMENT: Comm. Callen moved to adjourn the meeting at 8:50 p.m. It was seconded by Comm. Henderson and passed unanimously.