CALL TO ORDER:  The regular meeting of the Shalimar Planning and Zoning Board was called to order by Chairman Jimmy Jones on Wednesday, February 2002 in the Town Hall chambers at 6:10 p.m.  He also led the Pledge of Allegiance to the Flag.

ROLL CALL FOR THE RECORD:

Others present:  Town Manager Tom Burns (took minutes in Ursel Behnken's absence), Town Commissioner Ricardo Garcia, and residents Pat and Sandra McLain of Gardner Drive.

OLD BUSINESS:

I.          APPROVAL OF THE MINUTES OF THE JAN 30, 2002 MEETING - Chairman Jones noted that Secretary Behnken has been out of town and that the minutes from the January 30, 2002 meeting will be approved at the next Planning and Zoning meeting.

NEW BUSINESS:

I.          REVIEW OF PLANNING AND ZONING (P&Z) FUNCTION - Town Manager Burns presented handouts of the P&Z bylaws and P&Z ordinances to date.  Burns discussed the wording of Ordinance 2000-05, which could be interpreted to require P&Z approval for all permits for docks, piers, seawalls and accessory structures, even if no variance from code is required.  The board discussed the wording and agreed that only permits requiring a variance needed P&Z review.  Vice-Chairman Pimental related that a report of all issued permits used to be provided at the P&Z meetings.  The board agreed that this would be useful and Manager Burns said he would provide such a report for future P&Z meetings.

II.         REVIEW 30% DESIGN PROPOSALS FOR CLIFFORD DRAINAGE AND CHEROKEE TURN LANE - (This item discussed after item III)  Manager Burns briefed the Jones Edmonds & Associates 30% design proposals (project no. 19430-001-01) to improve the drainage on Clifford Drive and to add a right turn lane at Cherokee Road and Eglin Parkway.   Burns related that he reviewed the drawings with the engineer on February 19, and that he had suggested a change in the scheme for the Clifford drainage plan that would remove open swales in the design and replace them with buried PVC drainage pipe.  Burns asked the engineer if it was feasible to eliminate the proposed swale between lots 20 and 21 of the Sundrift Addition because of the requirement to remove five large oak trees in addition to the area between these lots being very congested.  The engineer had answered that it was feasible to provide all required drainage through the easement between lots 24 and 25.  Discussion ensued on the merits of buried drainage pipe verses open swales and Board members agreed that the change to buried pipe would be the preferred method.  Burns briefed a letter from Jones Edwards, which upped the limits for the engineering work if the change to buried pipe was requested.  Rik Larson moved to recommend to the Town Commission that the Commission approve progress to the 60% design phase for the Clifford drainage plan, based on buried drainage pipe and no swales.  Motion was seconded by Roy Pimental and passed unanimously.  Discussion ensued on the proposal for the right turn lane at Cherokee Drive and Eglin Parkway.   The Board agreed to evaluate the proposed options for the turn lane after an individual on site inspection.  Recommendations on straightening Cherokee Road in front of 20 Cherokee Drive will be passed to Manager Burns for forwarding to the Commission.

III.       TOWN MANAGER UPDATE - Manager Burns led a discussion of his understanding that the Town's Comprehensive Plan may need review/updating according to state statute.  He believes the P&Z Board is the agency responsible for making recommendations on the Comprehensive Plan to the Town Commission.  Burns stated that he was unsure of all of the details of updating the Plan, and asked the Board to look into the situation.  Chairman Jones proposed that all P&Z members review the Comp Plan and determine if updating the Plan in-house is within the scope of P&Z expertise, or, if outside consultation might be required/recommended.  Manager Burns said that following the meeting; he would provide copies of the Plan to Board members.  Chairman Jones told members that the Board would meet at the next regularly scheduled time and discuss the Comprehensive Plan. 

  Chairman Jones then polled Board members on changing the regularly scheduled meeting time to 6:00PM instead of the current 6:30PM start time.  All agreed that a 6:00 PM start time would be desirable and Manager Burns said he would advertise the change prior to the next meeting.

ANNOUNCEMENTS:

            March 26, 2002 – P & Z Board Meeting at 6:00 p.m.

ADJOURNMENT:   Roy Pimental moved for adjournment at 7:15 p.m.  The motion was seconded by Rik Larson and passed unanimously.