April 9, 2002 -- Minutes -- Town Commission Meeting

Minutes

Town of Shalimar

Commission Meeting

April 9, 2002

CALL TO ORDER: Mayor Gary Combs called the regular meeting of the Shalimar Town Commission to order at 6:01 p.m. in Town Hall chambers. He led the “Pledge of Allegiance” to the Flag.

Others in attendance: Town Manager Tom Burns, Town Attorney Mike Chesser, Deputy Town Clerk Tina Smith, and Town residents Rik Larson, Mark Fortune, and Matt and Carla Brigman.

P&Z BOARD REVIEW: The Planning and Zoning Board recommended proceeding with design work on an underground system for the Clifford Drainage project. Mayor Combs explained that the Town Commission had already approved engineering work on drainage plans. Mayor Combs and Town Manager Burns reviewed the underground plan and told the engineer to proceed. The Mayor also briefed that the original engineer for the plan has been reassigned and a new engineer will meet with Manager Burns tomorrow morning.

I. APPROVE MINUTES OF MARCH 12, 2002 TOWN COMMISSION MEETING -- Commissioner Henderson moved to approve the minutes as written. Commissioner Garcia seconded the motion and it passed unanimously.

II. TOWN ATTORNEY REPORT – Attorney Chesser explained that in the past his office made a conscious effort to retain duplicates of town files in the event that the town hall had a fire (or the like). After the town has digitized all of the town minutes and rearranged the vault, Attorney Chesser will return the files to the town.

Town Manager Tom Burns took this opportunity to relay that the reorganization of the vault by our Part-timer, Sheila Hansen, should be completed within 3 months.

III. APPROVE RESOLUTION 2002-05 – I-10 AND I-65 SUPPORT -- Commissioner Henderson moved to approve this resolution as written. Commissioner Garcia seconded the motion and it passed unanimously.

IV. APPROVE RESOLUTION 2002-06 – ENDORSING THE CANDIDACY OF MAYOR PRO-TEM CLAY FORD AS SECOND VICE PRESIDENT FOR THE FLOC -- Commissioner Garcia moved to approve this resolution as written. Commissioner Henderson seconded the motion and moved for discussion regarding the resolution. After some discussion this motion passed unanimously.

V. APPROVE RESOLUTION 2002-07 – ACCEPTING THE AGREEMENT BETWEEN THE DEPARTMENT OF TRANSPORTATION AND THE TOWN OF SHALIMAR -- Commissioner Henderson moved to approve this resolution as written. Commissioner Garcia seconded the motion and it passed unanimously.

VI. APPROVE PROCLAMATION 2002-01 – PROCLAIMING MAY AS “CIVILITY MONTH” -- Commissioner Tucker moved to approve this resolution as written. Commissioner Garcia seconded the motion with Commissioner Henderson abstaining, explaining that we should ALWAYS be civil, not just during the month.

VII. APPROVE PROCLAMATION 2002-02 – PROCLAIMING MAY 18 - 24 AS “NATIONAL SAFE BOATING WEEK” -- Commissioner Henderson moved to approve this resolution as written. Commissioner Garcia seconded the motion and it passed unanimously.

I. TOWN RESIDENT’S TIME – MAYOR COMBS – Town Resident, Rik Larson introduced Mark Fortune who has offered to help the town catch the beavers. Mayor Combs suggested that Commissioner Reeves head up this project.

Also, it was mentioned that there are a lot of speeders and traffic between 5:30 and 6:30 on Old Ferry Road. The town staff was asked to tell Chief Self so that he can brief the Police Department.

I. OKALOOSA COUNTY LEAGUE OF CITIES REPORT – Mayor Combs relayed that Laurel Hill investigated the Panhandle Animal Welfare Society (PAWS) contract and petitioned the County Commission to provide PAWS support at no additional charge. Town Manager Tom Burns was told to draft up another letter.

II. GOALS – The Town of Shalimar has 2002 goals and although some of them have been achieved, they need to be listed and approved. Town Manager Tom Burns will have a list compiled by the next meeting.

III. COMMISSION ASSIGNMENTS – The Mayor noted that Commissioner Garcia appeared to have the most time to dedicate to Commission work and that the most involvement is needed as the Finance and Administration Commissioner. The Mayor decided that it would be best for Commissioner Garcia to switch from Roads and Grounds Commissioner to Finance and Administration Commissioner. Commissioner Tucker will change from Finance and Administration Commissioner to Police Commissioner, and Commissioner Reeves will trade in his Special Projects title for Roads and Grounds. Commissioner Henderson will move from Police Commissioner to Special Projects Commissioner. All commissioners can ask advice of other commissioners, taking care not to violate the Sunshine Law.

I. FY02 BUDGET STATUS – Commissioner has some line item changes that she will e-mail to everyone. She also wanted to remind everyone that all of the Commissioners and the Mayor come up for reelection in 2003.

I. PART-TIME HELP WITH MOWING – Commissioner Garcia began a report on the possibility of rehiring Hugh Parker as the part-time Maintenance helper. Manager Burns related that he learned yesterday that Mr. Parker was no longer interested in returning. It was discussed and agreed upon to contract summer time mowing in lieu of hiring additional help.

Commissioner Henderson had no new business to report this month but he did ask about the status of the uniform change. Manager Burns updated everyone.

I. “NEW” OLD PICTURES FOR THE BOARDROOM UPDATE – 9 prints were purchased and should be finished by the next meeting.

Mayor Combs asked Manager Burns about the Ordinance recodification. Manager Burns said it was ready to go and the may said, “Run with it”.

ADJOURNMENT: Commissioner Henderson moved to adjourn at 6:54 pm. The motion was seconded by Commissioner Garcia and it passed unanimously.