CALL TO ORDER:  Mayor Gary Combs called the budget workshop of the Shalimar Town Commission to order at 5:00 p.m. in Town Hall Chambers.  He led the “Pledge of Allegiance” to the Flag.

ROLL CALL FOR THE RECORD:

                   Mayor Gary Combs:  present

                   Mayor Pro Tem Elaine Tucker:  present

                   Commissioner John Henderson:  present

                   Commissioner Kevin Reeves:  present

Others in attendance:  Town Manager Tom Burns, Deputy Town Clerk Tina Smith, Bill Paxton (engineering project), Steve Norton (electronic marquee) and resident, Rik Larson (of 24 Old Ferry Road).

PURPOSE OF BUDGET WORKSHOP 2:  Establish a preliminary budget and propose a tentative millage rate for the upcoming fiscal year.

1.       Finance Commissioner Comments/Discussion – Based on discussions, the millage rate will be lowered to 2.8 mills for FY03.  Town Manager Burns relayed that the Town of Shalimar received the $56,000 Florida Recreation grant to develop Cherokee Park and the town has up to 2 years to spend the money (the money can be reimbursed as it is spent). 

Manager Burns also related that the rate for the Communications Tax will be reduced automatically from 5.4% to 5.0%.

Commissioner Henderson asked if the town would need to add money to the car insurance budget since the town would be purchasing more vehicles.  Commissioner Tucker explained that that’s what the contingency fund is used for.  Town Manager Burns added that the budget is increased by 15% to cover such costs.  Commissioner Henderson moved that the Town of Shalimar lower the tentative millage rate to 2.8% for FY03.  Commissioner Tucker seconded the motion.  Commissioner Henderson asked if Commissioner Tucker feels comfortable lowering the millage.  Commissioner Tucker relayed that since it isn’t much lower, she believes that it will be easy to maintain.  After discussion, the motion passed unanimously.

2.       Capital Improvements Discussions – Town Manager Burns explained that if the town completes all three of the Capital Improvement Projects at one time, it will be cheaper in the long run. 

          A.      Clifford Drive Improvements.  Briefing/questions, Mr. Bill Paxton, Jones Edmunds & Associates – The Shell turn lane/drainage project has already been approved.  The estimate for the engineering work is $18,000.  Town Manager Burns anticipates having the necessary easement signatures by the July Meeting.  If we do not have what is needed, Town Manager Burns suggested curbing and paving between Clifford and Cherokee Roads only.

If Mr. Klingele is refusing to sign the letter, the mayor suggested drafting up a letter to the 8 surrounding property owners letting them know that Mr. Klingele is not cooperating with the town’s engineering efforts.  The engineer, Mr. Bill Paxton, will e-mail the engineering plans to Mr. Klingele.

          B.      New Marquee.  Briefing/questions, Mr. Steve Norton, Impact Graphics – After the brief by Steve Norton, the mayor suggested only replacing the side of the marquee that needs to be replaced. 

The mayor noted that Commissioner Callen will be sworn in at the July Commission Meeting.

Town Manager Burns reminded all of the commissioners about completing their financial disclosure forms.

ANNOUNCEMENTS:

          - Public Budget Hearing Dates (1 and 2) to be announced in early July

          - Next Commission Meeting, July 9, 2002 .

ADJOURNMENT:  Commissioner Henderson moved that the Commission Meeting be adjourned at 5:52 p.m.   Commissioner Tucker seconded the motion and it passed unanimously.