Minutes

Town of Shalimar

Commission Meeting

January 14, 2003

 

CALL TO ORDER:  Mayor Gary Combs called the meeting to order at 6:02 p.m. in Town Hall chambers.  He led the “Pledge of Allegiance” to the Flag.

 

ROLL CALL FOR THE RECORD:  

 

Mayor Gary Combs :  present

 

Mayor Pro-Tem Rik Larson:  present

 

Commissioner John Henderson:  present

 

Commissioner Kevin Reeves :  present

 

Commissioner Jerry McCallister:  present

 

 

 

 

 

 

 

Others in attendance:  Town Manager Tom Burns, Deputy Town Clerk Tina Smith, Police Chief Charles Self, Town Attorney Mike Chesser, residents Myron Tassin and Wayne and Vickie Warner.

 

P&Z BOARD REVIEW:  There is no Planning and Zoning business to approve.

 

OLD BUSINESS:  

I.

 

APPROVE MINUTES OF DECEMBER 10, 2002 TOWN COMMISSION MEETING – Commissioner Henderson moved to approve the minutes of the Commission meeting as written.  Commissioner McCallister seconded the motion and it passed unanimously.

II.

 

APPROVE MINUTES OF DECEMBER 11, 2002 CHEROKEE PARK WORKSHOP – Commissioner Henderson moved to approve the minutes of the Cherokee Park workshop as written.  Commissioner Larson seconded the motion and it passed unanimously.

III.

 

TOWN ATTORNEY REPORT – The two items Attorney Chesser planned on discussing are on the agenda so he will wait until we get to those items.

IV.

 

UPDATE ON CLIFFORD DRAINAGE/CHEROKEE RIGHT TURN LANE PROJECTS – Mayor Combs stated that he didn’t meet with anyone over the holidays regarding the park.  He asked Manager Burns to set up a meeting with APAC next week to discuss a proposal for paving in the park.

 

NEW BUSINESS:  

I.

 

TOWN RESIDENTS' TIME – MAYOR COMBS – The only residents present are already on the agenda.  No other topics were brought up.

II.

 

EASEMENT AT MR. TASSIN’S PROPERTY – Town resident, Myron Tassin briefed the Commission on his plans to re-plat and move the drain line from its current location.  The Commission was also briefed on the buyers’ plight with their mortgage company regarding the drainline easement and the assignment to them of a portion of Mr. Tassin’s exclusive use agreement property for their ingress/egress.  Attorney Chesser has expressed that he doesn’t feel the need for a new agreement.  He believes the old agreement gives Mr. Tassin the authority to allow others to use the easement.  The buyers attended the Commission Meeting in the hopes that they might get something in writing.  Attorney Chesser agreed that it’s always better to have it on paper.  Commissioner Henderson moved that we concur with the Town Attorney’s recommendation and reaffirm Mr. Tassin’s public land use agreement with the Town of Shalimar.  The motion was seconded by Commissioner Larson.  After the motion was made and seconded, Attorney Chesser explained that a resolution is really needed and that when a resolution comes in front of the Commission it needs to be on paper.  The Commission opted to finish out the motion, have the attorney draft up a resolution during the meeting and pass the resolution later in this meeting.  The motion passed unanimously.

The 3 residents in attendance left the meeting at 6:40

III.

 

COUNTY MODULAR BUILDING – Manager Burns briefed a county plan to add a second modular office trailer in the courthouse annex.  Mayor Combs asked Manager Burns to request that the County Manager send the town a letter addressing this request.

IV.

 

FMPTF RESOLUTION NUMBER 2003-02 – AMENDING RETIREMENT PLAN – This resolution was discussed briefly.  There are no police officers nearing the 6-year mark recommended as a change in the vestment period, so the Commission has some time to work on this resolution to reduce future risk to the town if the state revamps its current police fund revenue sharing.  It was decided to table the adoption of this resolution for the next meeting and Town Manager Burns will work on it in the interim.

V.

 

COMMISSIONER STIPEND – Mayor Combs briefed the commission about the new requirements for running for commissioner.  Since the Town of Shalimar passed the resolution to provide for a commissioner expense stipend, the Supervisor of Elections’ office is required to collect a filing fee.  In order to pay the fee, legally, the person running must open a campaign fund checking account.  The mayor would like the process of running for office in the town to be as easy as possible so he has drafted up a new resolution that rescinds the old resolution.  After some discussion Commissioner Henderson moved that resolution 2003-03 be approved as written.  The motion was seconded by Commissioner Larson and it passed unanimously.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MAYOR COMBS’ REPORT:

I.

 

OKALOOSA COUNTY LEAGUE OF CITIES REPORT – The mayor briefed that the last League of Cities Lunch was held in Shalimar.  The Okaloosa County League of Cities may start a web site and Deputy Clerk Tina Smith prepared a Briefing for the Executive Board.

 

 

 

 

 

COMMISSIONER LARSON'S REPORT:

Commissioner Larson briefed his attendance at the quarterly Okaloosa County League of Cities Dinner. 

Manager Burns asked about the hiring procedures for part-time officers and there was some question about the latest Commission decisions in this area.  Manager Burns said he would research the record and inform Commissioner Larson.

 

COMMISSIONER REEVES’ REPORT:

Commissioner Reeves had no new business

 

COMMISSIONER HENDERSON’S REPORT:

Commissioner Henderson had no new business  

 

COMMISSIONER McCALLISTER’S REPORT:  

I.

 

FY03 BUDGET REPORT – The report was in the Commissioner’s meeting package and Commissioner McCallister briefed that he didn’t see anything in the budget report to be concerned about.

 

 

 

 

POLICE REPORT:  

I.

 

MONTHLY ACTIVITY REPORT – The monthly activity report is in the binders.  No new information or questions were brought up.

 

 

 

TOWN MANAGER UPDATE:

Town Manager Tom Burns updated the commission regarding the lot behind Racetrac.  He stated that a Commencement Package would be in the works soon and the town needs to get together a Technical Review Committee (TRC).  The mayor would like someone with Planning and Zoning experience to be on the TRC.  Manager Burns also suggested inviting someone from the County to attend the meetings since the lot is surrounded on 2 sides by county property.

 

Also, there is an audit out-brief tomorrow at 4:00 p.m.   Manager Burns will let everyone know the location some time tomorrow morning.

 

Manager Burns will not be at the next Commission meeting because he will be attending the PAWS workshop.

 

Resolution 2003-04 “Use and Maintenance Agreement” for Mr. Tassin, is complete.  Mayor Combs read the resolution and Commissioner Larson moved to approve Resolution 2003-04, as written.  Commissioner McCallister seconded the motion and it passed unanimously.  A copy of the resolution will be dispersed to Mr. Tassin tomorrow.

 

ANNOUNCEMENTS:  

 

Next Commission Meeting – FEBRUARY 11, 2003 at 6:00 p.m.  

 

County PAWS Meeting – FEBRUARY 11, 2003 at 6:00 p.m.

 

When the meeting was winding down, Attorney Chesser warned the board about a case that he was working on.  He briefed of the potential liabilities of e-mail.  He also input that in lieu of a stipend, Commissioners may attend classes around the state.  These classes can be very informative and beneficial to the town.

 

Chief Self mentioned that there was another boarding house at 11 Plew and asked the commission if there were any occupational license laws in place to help the Police Department shut the boarding house down.  Since this a recurring problem that has been researched in the past, the town administrative staff will research it again.

 

ADJOURNMENT:  Commissioner Henderson moved to adjourn the meeting at 7:40.  Commissioner Larson seconded the motion and it passed unanimously.