Mayor Gary Combs :  present

Mayor Pro-Tem Rik Larson:  present

Commissioner Ursel Behnken:  present

Commissioner Kevin Reeves :  absent 

Commissioner Jerry McCallister:  present

I.

APPROVE MINUTES OF THE JUNE 10, 2003 MEETING – Commissioner Behnken moved to approve the minutes of the June 10, 2003 meeting as written.  Commissioner Larson seconded the motion and it passed unanimously.

II.

APPROVE MINUTES OF THE JUNE 17, 2003 BUDGET WORKSHOP I – See next agenda item.

III.

APPROVE MINUTES OF THE JUNE 24, 2003 BUDGET WORKSHOP II – Commissioner Behnken moved to approve the minutes of both of the budget workshops as written.  Commissioner McCallister seconded the motion and it passed unanimously.

IV.

APPROVE ADMINISTRATIVE POLICY RESOLUTION (2003-12) – Commissioner Larson moved to accept the new Administrative Policy Manual Resolution 2003-12.  The motion was seconded by Commissioner Behnken and it passed unanimously.

I.

BRIEFING FROM LOCAL BANKS REGARDING FEES, ETC. – Derek Lott from Amsouth Bank passed out an account summary proposal sheet that reflected the waiving of all fees and the town’s future savings per year on average.  Manager Burns asked him about Direct Deposit services and the Commission asked if they would be able to waive or even lower the fees for this service.  Mr. Lott stated that Manager Burns would need to work with Sandy Jowers on the direct deposit issue.  Town Manager then introduced the Commission to the Vanguard representative, Ashley Flowers.  Ms. Flowers received a copy of AmSouth’s proposal and stated that she would get a package together for Manager Burns in the next week.

II.

SNUG HARBOR RIGHT-OF-WAY CONTROL PROPOSAL – Jan Martin from Snug Harbor explained that the Snug Harbor Home Owner’s Association would like the town to enter into a use agreement with the Association regarding the portion of the right-of-way associated with the south side of Snug Harbor Drive immediately in front of the Snug Harbor complex.  Many Snug Harbor residents park on the right-of-way but the covenants for the complex do not cover a town-owned right-of-way.  Mayor Combs asked Town Attorney Representative, Karen Arnett, to look into this matter and give the Commission an opinion.

III.

MEIGS EXECUTIVE PARK PURCHASE REQUEST (LETTER) – The Town of Shalimar received a letter from 4 of the Shalimar Commons homeowners.  These homeowners are interested in purchasing the property located between the Shalimar Common Lots and the Meigs Executive Park .  The letter states that they have approval from the Homeowner’s Association but Mayor Combs stated that the town will need something in writing stating this.  Brad Davis, with Bonezzi Development Company briefed the history of the construction, drainage, irrigation, etc. of this property.  He stated that they were against selling the land to the property owners.  The green area is not part of the setback requirement but it may be part of the 18% green area PUD agreement.  Mayor Combs explained that the town would need to advertise this land for sale and anyone could buy it.  He’s afraid that no one will get what they want.  Commissioner McCallister (who is also one of the homeowners asking for the property) will take this information back to the other 3 homeowners and get their inputs.  Mayor Combs stated that before anything is done, he would like to sit down with all four homeowners and make sure they are all aware of what could happen.  Manager Burns stated that he would look again and see what agreements were made when the green area was established.

IV.

REQUEST TO VACATE 2 EASEMENTS ADJACENT TO MEIGS EXECUTIVE PARK – Commissioner McCallister went over the easement issue with the Commission.  In addition to the land that these 4 property owners are trying to purchase, they have also requested the town to issue a quit claim deed to their easements.  Commissioner McCallister passed around pictures that he had taken showing the easement in his back yard.  He stated that no one from Shalimar Commons uses the park and the town does not maintain the park so the homeowners don’t feel that the easement is necessary anymore.  Mayor Combs felt that if he gives one easement back to a homeowner, there will be residents all over town that are asking for their easements.  He also feels that they should not decide on the easement issue until they decide what is going to happen to the land discussed in agenda item III.  Attorney Arnett agreed that the issue should wait.  Manager Burns and Deputy Clerk Smith will research minutes from around 95-96 to find anything relating to this issue.  Commissioner McCallister will bring the Commission something from the homeowner’s association.  Attorney Arnett will research whether we could give this up even if we wanted to.

V.

CODE BOOK FEE (How much should we charge someone that wants to buy a code book?) – There may be occasion to sell a Shalimar Code of Ordinance book and those in the front office were curious how much they should charge for it.  Mayor Combs stated that the new code books will be put in a nice binder and the charge will be $100.

I.

OKALOOSA COUNTY LEAGUE OF CITIES REPORT – Mayor Combs asked Commissioner Behnken if she would ask the owners of Giuseppi’s about reservations for the League of Cities Dinner in September.  The Executive Board had discussed having someone to come speak about military installation encroachment issues.

Valparaiso and Crestview have new Police Chiefs.

I.

BUDGET REPORT – Mayor Combs noticed that the $33,000 for Cherokee Park was not listed on the budget report.  Manager Burns stated that it was encumbered last year.  It is there but you can’t see it.  It is in the auditor’s report from last year.

JULY 30, 2003 -- NEXT PLANNING AND ZONING MEETING, 6:00PM -- The variance request for the mini storage has been submitted – Manager Burns briefed the Commission on the Planning and Zoning Meeting agenda.  The Commission passed the mini storage company’s request for special use and they are now trying to get a variance on their buffer zones so that they are closer to the back and closer to the ease side lot line.  

AUGUST 12, 2003 -- NEXT TOWN COMMISSION MEETING, 6:00PM