The meeting was called to order by the Board president Jimmy Jones at 6:04PM and he led the "Pledge of Allegiance to the Flag"

ROLL CALL FOR THE RECORD:

Others present:  Town Manager Tom Burns (Statements from attendees of August 27, 2003 are filed in folder for 244 Snug Harbor Drive, lot 3, Porpoise Point - no objections to requested variances were made by any Shalimar residents).

1.  APPROVE MINUTES FROM JULY 30, 2003 :  Motion was made by Gene Tucker to approve minutes as written.  Motion seconded by Glenn Wagner and passed unanimously.

2.  VARIANCE REQUEST BY MR. JOHN KROMBERG (FOR LOT 3, PORPOISE POINT, OWNER MYRON TASSIN) OF SNUG HARBOR :    

    President Jones confirmed that all present were familiar with the details of the variance request and all replied affirmatively.  Member Tucker related several concerns to include the sewer connection, street access, fire protection access, and the status of the stormwater retention area on the road right-of-way that currently serves the Snug Harbor Town Homes.   Manager Burns was asked about the current road agreement between the Town and Myron Tassin, resident at Lot 2, Porpoise Point, and Burns retrieved a copy of the agreement for the boards review.  President Jones also asked about liability the Town might incur for improvements to the road and retention pond if requested by new residents of Porpoise Point.  Manager Burns was unsure about any such liability, and related that he would bring the issue to the attention of the Town attorney.  It was decided that all access issues were outside the scope of the current zoning request and best addressed as part of any development/building permitting process.

    The board discussed the intent of the 35 foot setback requirement for waterfront construction, and determined that water quality/runoff issues were the main concern.  After discussion of lot size and permeability, President Jones made a motion to grant the three requested setback variances as depicted in the presented site plan with the following stipulations:

1.  That roof runoff from the proposed structure (approximately 1,000 sq. ft. of surface area) be collected and directed to underground dispersion or directed into the current Snug Harbor retention area maintained by Mr. Tassin.

2.  That a document expressing agreement to the requested 2 foot side lot setback be signed by Mr. Tassin.  Motion was confirmed by Manager Burns (acting as board secretary for taking minutes only), seconded by Member Tucker, and passed unanimously.

President Jones made a brief statement about the lack of a quorum at the last meetings and that members need to be present for all meetings.  He also related his desire for the board to undertake a review and update of the Town's Comprehensive Plan that dates to 1992.  He asked all members to secure copies of the plan and begin a general review for discussion at the next meeting.  Manager Burns reminded the board that they needed to review and make recommendations on the proposed development application for the office complex behind the RaceTrac business, and that only two weeks remained before next meeting.  He said that he would secure Comp Plan copies for any board members that needed them.

ANNOUNCEMENTS: SEPTEMBER 24, 2003 -- NEXT PLANNING & ZONING MEETING, 6:00PM

ADJOURNMENT:  Motion to adjourn was made by member Wagner, seconded by member Tucker and passed unanimously.  Meeting was adjourned at 6:47PM .