Town of Shalimar

Planning and Zoning Board Minutes

February 25, 2004

The meeting was called to order by the Board President Jimmy Jones at 6:04 p.m.

ROLL CALL FOR THE RECORD:

Others present:  Town Manager Tom Burns, Waffle House representatives Ted Kapp and Terry Mahoney (Freeland & Kauffman Engrs.)  Note: Mr. Kapp and Mr. Mahoney arrived at approx 7: 05pm , after calling and advising of their late arrival at the Pensacola airport.  Board member Tucker had to leave at 6:45pm .

OLD BUSINESS:

I.  APPROVE MINUTES FROM January 28, 2004 :  Motion was made by Glenn Wagner to approve minutes as written.  Motion seconded by Gene Tucker and passed unanimously.

NEW BUSINESS:

I.  WAFFLE HOUSE PLAN MODIFICATION REVIEW:

Manager Burns provided board members copies of recent fax correspondence with Waffle House rep Tedd Kapp, and copies of revised engineering plans provided by Waffle House since the original plans for the renovation were permitted in November 2003.  He briefed that the proposed Waffle House changes included revisions to not increase the current impervious surface at the site, not to remove the existing parking lot, and to delete the previously approved stormwater collection system.  All members present had previously reviewed the proposed plan changes and also visited the renovation site.  President Jones led a discussion of the proposed changes and each member opined that the drainage situation at the Waffle House road cut onto Old Ferry Road was poor and that nothing should be done to exacerbate the current drainage situation.  Member Tucker also noted that if the storm water connection to the existing Old ferry Road storm system was not to be completed, that the old non-functional lift station retention pit should be removed.  President Jones led a discussion of possible modifications to the revised plans that would help alleviate the drainage problems onto Old Ferry Road .  After his arrival, Mr. Kapp briefed the members on the plan revisions to include details and samples of the pervious concrete proposed for any new paving on the site.  President Jones discussed the Boards recommended modifications to the drainage plans, especially as they related to the runoff onto Old Ferry Road .  Mr. Kapp and Mr. Mahoney agreed with the Boards proposed changes.  

Motion was made by Member Wagner to approve the revised submitted plan with the following changes/requirements:

1.  All previously approved new impervious surface area is to be constructed of pervious concrete similar in type to the sample presented by Mr. Kapp.  Waffle House must also provide any maintenance required to maintain the constructed concrete's impervious qualities.

2. Delete the previously approved under parking lot stormwater collection and retention system.  Provide a trench drain across the parking lot connection with Old Ferry Road , connected to a French drain system installed under the south open area adjacent to the parking lot.  This French drain is to be constructed with enough capacity to retain/dissipate the first one inch of stormwater generated by 75% of the existing impervious surface currently present on the site.  This drain is also to be connected to the existing Old Ferry Road stormwater system for pop-off after the drain reaches design capacity.

3.  The old sanitary lift station components located in the Old Ferry Road right-of-way are to be removed or filled to existing grade.  The right-of-way on both sides of the road connection to Old Ferry Road is to be cleaned up and landscaped (sod minimum).

4.  The southern parking lot island surrounding an existing oak tree is to be shifted southeast to provide more tree protection.  The oak tree at the extreme southeast side of the site is approved for removal.  Two additional live oak trees are to be planted to replace this removed oak.

Motion was seconded by Member Behnken and passed unanimously.

Mr. Mahoney told the Board that the agreed upon changes would be incorporated into new engineering drawings and provided to the Town.  Manager Burns related that he would investigate any Okaloosa county requirements generated by the agreed upon changes.

ADJOURNMENT:  Motion to adjourn was made by member Wagner, seconded by member Behnken, and passed unanimously.  Meeting was adjourned at 7:38 PM .