Minutes

Town of Shalimar

Commission Meeting

August 10, 2004

 

CALL TO ORDER – Mayor Gary Combs called the regularly scheduled Town Commission meeting to order at 6:04 p.m. in Town Hall chambers.  He led the "Pledge of Allegiance" to the Flag.

 

ROLL CALL FOR THE RECORD 

          Mayor Gary Combs:  present      

          Mayor Pro-Tem Rik Larson:  present     

          Commissioner Ursel Behnken:  absent   

          Commissioner Kevin Reeves:  present   

          Commissioner Jerry McCallister:  present        

         

Others in attendance:  Town Manager Tom Burns, Deputy Town Clerk Tina Smith, Police Chief Charles Self, Ame LeMay from Choctaw Engineering, Fairfield Inn Developer Vince Bruner, Steve Norton with Impact Graphics, County Resident Judy Pope, and Town residents Brad Gable, Ricardo Garcia, Mack Kirkland, Ray Starks and Ray Morgan.

 

PLANNING AND ZONING BUSINESS – The Planning and Zoning Board made a recommendation about the hotel.  A copy of the draft minutes from the July 28, 2004 meeting was looked over and the board’s motion was read.  One error was pointed out and will be corrected before the minutes are approved by the Planning and Zoning Board.  Commissioner Larson moved to accept the Planning and Zoning Board’s recommendation with one correction.  Commissioner McCallister seconded the motion and it passed unanimously.

 

TOWN RESIDENTS' TIME – Resident Brad Gable stated that the sign at the Shalimar Yacht Basin, as of yesterday, still posted the old meeting dates.  Manager Burns confirmed that the sign was changed this morning and that the update from Choctaw Engineering as of this afternoon was that they were planning on having things ready for the August 25, 2004 meeting.  In addition to the sign being changed, all of the property owner letters will be resent.

 

TOWN ATTORNEY'S REPORT – Billboard Lawsuit Update – Attorney Chesser was not present but Tom Manager Tom Burns was updated before the meeting.  Manager Burns relayed that the Summary Judgment Hearing is expected in September.  This hearing will inform the town as to whether we will go to trial or the case will be dismissed.

 

OLD BUSINESS:

I.

 

APPROVE MINUTES OF THE JULY 13, 2004 TOWN COMMISSION MEETING – Commissioner Larson moved to accept the minutes of the July 13, 2004 Town Commission Meeting as written.  Commissioner Reeves seconded the motion and it passed unanimously.

II.

 

TREE TRIMMING IN SHALIMAR COMMONS – Manager Burns reported that he had a call in to Brad Davis, who works for Mr. Bonezzi.  Commissioner McCallister stated that some of the trees have already been trimmed.

III.

 

GUST RESOLUTION – Manager Burns briefed that this resolution is not ready for approval and he will have it ready for the September 14, 2004 Commission Meeting.

           

NEW BUSINESS:

I.

 

MARQUEE BIDS – The Town of Shalimar received 2 bids for a new marquee; the first bid was for $17,245 from Impact Graphics and the second was for a little more than $34,000 from Ad System.  Commissioner Larson moved to accept the bid from Impact Graphics for $17,245.  Commissioner Reeves seconded the motion and it passed unanimously.  Placement of the new electronic marquee will be on the town hall side of the current marquee.

II.

 

PETITION FOR SNUG HARBOR DRIVE FROM SNUG HARBOR PROPERTY OWNERS – Snug Harbor Residents Ray Starks and Ray Morgan submitted a petition on behalf of the Snug Harbor homeowners asking for an exclusive use and maintenance agreement for the portion of Snug Harbor Drive that runs westerly toward the West end of Porpoise Point (lots 7 through 26).  This agreement will be similar to Mr. Tassin’s agreement with the town (Resolution 2003-04, approved at the meeting on January 14, 2003).  Mr. Tassin’s original agreement (dated February 1991) states that the town can rescind the agreement but requires a 30-day notice.  Mr. Starks asked the town for the new agreement to be changed to require a 90-day notice because they will be putting in a gate and will need time to disassemble it.  Mayor Combs asked Manager Burns to speak with Attorney Chesser and ask him to draft up an agreement to be presented at the next Commission Meeting.

 

MAYOR COMBS’ REPORT:

I.

 

OKALOOSA COUNTY LEAGUE OF CITIES REPORT – Mayor Combs briefed that nothing significant took place at the last lunch meeting.

 

Mayor Combs then iterated that he has met with all employees of the town individually and some things in each department will be changing.

 

COMMISSIONER LARSON'S REPORT:  Commissioner Larson stated that the Shalimar Police Department did a great job during the President’s brief visit through the town today.  Commissioner McCallister concurred.

 

COMMISSIONER REEVES’ REPORT:  Commissioner Reeves had nothing to report.

 

COMMISSIONER BEHNKEN’S REPORT:  Commissioner Behnken was not in attendance.

 

COMMISSIONER McCALLISTER’S REPORT:  

I.

 

BUDGET REPORT – Commissioner McCallister reported that the 3rd quarter budget report will be in the next meeting’s packet.  Manager Burns will include the deduction of the electronic marquee monies in the report.

 

POLICE REPORT:  Chief Self had nothing to report.

 

TOWN MANAGER UPDATE:

·        The tree limbs requiring trimming on Eglin Pkwy. are tagged and ready to be cut.

·        A resident of the town has asked to be exempted from paying for garbage service because he claims that he has no house waste and his yard waste gets taken away by his landscaping company.  Mayor Combs asked Manager Burns to talk to Attorney Chesser.

·        There were no permits pulled on the gravel pit property but Manager Burns received a letter that stated that Mr. Maxon didn’t need a permit.

·        The Mini Storage developer is starting the building process so the property behind AmSouth should be cleaned up soon.

·        The Tentative Budget Meeting has been scheduled for September 14, 2004 at 5:30 (right before the next Commission Meeting.)  The second Tentative Budget Meeting is scheduled for September 23, 2004 at 5:30.

·        The Sprinkler System at the Marquee Park is acting up and if Maintenance Supervisor, Hugh Parker can’t figure out the problem, the town will have to hire a company to come in and look at it.

·        With Tropical Storm Bonnie in the gulf, the generator has been looked at and Manager Burns’ briefed that, currently, his wind limit is 75 MPH for putting up the storm shutters, and the Commission agreed that is acceptable.

·        The County has a contract with a company (DRC) for hurricane debris removal.  Mayor Combs suggested that Manager Burns ask Waste Management if they would be able to get 2-4 dumpsters to Shalimar and allow the residents to clean up their own debris.  Manager Burns will still attend the meeting with DRC to get the information.

·        Mayor Combs would like Manager Burns to find out what the deadline is for the grant paperwork to be submitted.  Manager Burns stated that he is now waiting for the “as built” survey and will inquire about the deadline date and relay that information to Mayor Combs.

 

Mayor Combs explained the process for the Zoning Change to the remaining residents.

 

ANNOUNCEMENTS:

 

AUGUST 25, 2004 -- PLANNING AND ZONING MEETING, 6:00 P.M.

 

SEPTEMBER 14, 2004 -- TENTATIVE BUDGET MEETING, 5:30 P.M.

 

SEPTEMBER 14, 2004 -- TOWN COMMISSION MEETING, 6:00 P.M.

 

ADJOURNMENT:  Commissioner Larson moved to adjourn the regularly scheduled Town Commission Meeting at 6:55 p.m.  The motion was seconded by Commissioner McCallister and it passed unanimously.