Town of Shalimar

Town Commission Meeting Minutes

November 10, 2009

 

CALL TO ORDER – Mayor Gary Combs called the meeting to order at 6:00 p.m. in Town Hall chambers.  He led the "Pledge of Allegiance" to the Flag.

 

ROLL CALL FOR THE RECORD         

 

Mayor Gary Combs -  present

 

Mayor Pro-Tem Ricardo Garcia - present

 

Commissioner Jerry McCallister -  present

 

Commissioner Ursel Behnken -   present

 

Commissioner Glenn Wagner -   present (arrived at 6:04)

 

Others in attendance:  Town Manager Tom Burns, Deputy Clerk Tina Smith, Chief John Cash, and Planning and Zoning Member Johann Behnken and resident Sharon Smith.

 

PLANNING AND ZONING BUSINESS - The Planning and Zoning Board did not have any recommendations for the Town Commission.

 

TOWN RESIDENTS' TIME - No residents present had any New Business.

 

TOWN ATTORNEY'S REPORT:

I.

 

RICHBOURG STORAGE LOT UPDATE - Manager Burns reported that the town closed on the new Richbourg lot and he will meet with the Planning and Zoning Board with plans for the new storage lot.

 

OLD BUSINESS:

I.

 

APPROVE MINUTES FROM THE OCTOBER 13, 2009 TOWN COMMISSION MEETING - Commissioner McCallister moved to approve the minutes of the October 13, 2009 Town Commission Meeting.  The motion was seconded by Commissioner Behnken and passed unanimously.

II.

 

BARRON COURT LAND REQUEST - Manager Burns reported that he met with Attorney Chesser and the town has a deed for this property.  Mayor Combs stated that there’s no point in discussing the matter until those owners come back.  Manager Burns asked if the board would even consider giving/selling the property to the residents.  Mayor Combs said that he might be but the process can not cost the town anything.  Manager Burns was instructed to tell the owners if they want to pursue this, they will need to get approval in writing from all Home Owner’s Associations and all property owners whose lots abut the park land in question.

III.

 

VALPARAISO APAC CONTRACT - Attorney Chesser reported to Manager Burns that, according to the town’s ordinances, they would not be able to piggyback on Valparaiso’s contract since we weren’t named in the original RFP.  Commissioner Garcia moved to authorize Manager Burns to go out with a new RFP, based on Polyengineering’s specifications.  The motion was seconded by Commissioner Behnken and it passed unanimously.

 

NEW BUSINESS - Manager Burns explained that Steve Shadwell’s car needs a new motor. FWB Motorcar Garage will replace it for $2,500 which is cheaper than a rebuilt.  Commissioner Garcia moved that we pursue the engine replacement for $2,500 at FWB Motorcar Garage.  The motion was seconded by Commissioner Behnken and passed unanimously.

 

MAYOR COMBS’ REPORT - Mayor Combs reported that he has received complaints about police cars parked in the median and residents aren’t able to turn onto Gardner Drive.  Chief Cash will talk to the Department.

 

COMMISSIONER GARCIA’S REPORT - Commissioner Garcia had nothing to report.

 

COMMISSIONER MCCALLISTER’S REPORT - Regions Bank is now charging a $70 maintenance fee.  Commissioner McCallister suggests moving the money from 101-010 to a Quality Bond fund.

 

Manager Burns stated that the auditors are done with the audit and will make their report to the Commission at one of the upcoming meetings.  He briefed that there is no reference in the minutes approving the purchase of the new police car or the cameras.  Commissioner McCallister moved to recommend an amendment to the minutes.  When the purchase of the cameras for $12,500 was discussed at the meeting, it was the Commission’s intent to approve it.  The motion was seconded by Commissioner Garcia and passed unanimously.

 

Commissioner McCallister moved to recommend an amendment to the minutes.  When the purchase of the new police car from Quality Imports for $25,000 was discussed at the meeting, it was the Commission’s intent to approve it.  The motion was seconded by Commissioner Garcia and passed unanimously.

 

 

COMMISSIONER BEHNKEN’S REPORT - Commissioner Behnken had nothing to report.

 

COMMISSIONER WAGNER’S REPORT - Commissioner Wagner had nothing to report.

 

POLICE REPORT - The monthly police report is attached.

 

TOWN MANAGER UPDATE - Another thing the auditors looked at was the Purchase Order requirement.  He would like to do away with all Purchase Orders since any purchases have to be signed by 2 Commission Members.

 

Resident, Sharon Smith, asked why the rock was added to the side of the road by the school.  She reported that they are getting all over the road and parents are using this area to drop off and pick up their kids.  Chief Cash will check with the School Resource Officer to get this issue resolved.

 

ANNOUNCEMENTS:

 

OCTOBER 20, 2009 - 6:00 - OCLOC DINNER HOSTED BY LAUREL HILL

 

OCTOBER 28, 2009 - 6:00 - PLANNING AND ZONING MEETING

 

ADJOURNMENT:  Commissioner Garcia moved to adjourn the meeting at 6:52 p.m.  The motion was seconded by Commissioner Wagner and passed unanimously.

 

 

 

 

___________________________________              __December 8, 2009___________

Tina Smith, Secretary                                                        Date approved